Questions and Answers will be updated each Friday, or more frequently if necessary. Please check back.
Last Update: 7/15/2026
Q: Will the Bidder’s Conference be Virtual?
A: We do not have a virtual option set-up.
Q: Can a vendor have a residentail co-ed facility with Dorm and Bathroom gender separation? Will this meet the requirements for this RFP?
A: No - it must be a seperate facility, not a co-ed dorm.
Q: I completed the interested vendor’s information page, but there are more services/catchments areas I am interested in – do I need to fill out the information page again?
A: All areas in which the District of Arizona is seeking treatment services have Requests for Proposals posted to the internet webpage, available for any vendor to retrieve and submit as a completed proposal – so long as they meet the requirements outlined in the RFP. A vendor does need not to complete the “interested vendor form” more than once if there are different catchment areas or services for which they intend to submit a proposal.
Q: Will vendors be acknowledged when RFP’s are received?
A: Yes.
Q: Noticed the local needs for bilingual providers. Is that for all RFPs?
A: Local needs are specified by a "*" in the RFP such as language. Only specific RFPs will ask for a specific language(s).
Q: Does the interpreter have to be in person?
A: No. The interpreter can be telephonically utilized. As long as the therapist is present and face to face with client.
Q: Can the vendors records be subpoenaed?
A: Yes; however, if that happens, contact a Contracting Officer as outlined in the Statement of Work first. The release of records must be approved by the US District Court.
Q: Where do I find available RFP’s?
A: azp.uscourts.gov
Q: Difference between Halfway House and Sober Living (Residential)?
A: Halfway House – Alternative to detention. Must know where client is at ALL times. Must be staffed 24 hours and day seven days per week. Client is on a high level of supervision. Client can be a flight risk. More structured program. Pretrial clients only.
Q: Arizona Department of Health Services is recommending having NARCAN on hand. Do you provide that?
A: While it is definitely a good idea to have NARCAN on hand, US Pretrial Services and US Probation does not provide it to the vendors.
Q: What is the limit for document size (In regards to submitting the RFP)
A: 15 megabytes. Anything larger will need to be split, sent in multiple emails.
Q: Do the vendors have to include resumes of staff with the RFP?
A: No. Vendor just needs to fill out required attachment regarding staff (Attachment C in the RFP). We also don’t require building inspection documents to be submitted with RFPs. The person submitting the RFP is verifying that staff have all the appropriate certificates and education and that the building is up to code.
Q: Per the instructions, existing providers do not need to provide references as outlined on page L-15. However, we would like to confirm that if, as an existing provider, we have a new staff member coming on board, you would like references either for that staff member, or for the provider in order to cover all bases.
A: New staff members do not require references, as references are provided for the vendor as a whole. As a vendor with an existing BPA, references were checked to initiate the first BPA agreement, and are therefore not required for current BPA holders.
Q: If the vendor already contracts with an agreement (BPA) in the prior fiscal year, and wants to expand to another catchment area (city), do they have to submit references again?
A: No. If the vendor has an existing BPA contract with PTS or Probation, they do not need to resubmit references. If the vendor has only Non-Competitive (1 year) agreements, they must submit references.
Q: If we have an existing agreement, do we need to provide monitoring reports?
A: No
Q: Do subcontractors have to sign anything in the RFP?
A: No. Vendor is taking the responsibility.
Q: We will need to submit the monitoring report from AHCCCS. Do you need the letter?
A: Yes, submit the components of monitoring indicating the overall rating from the agency.
Q: It was stated during in prior training that this program is the payer of last resort and if people have AHCCCS coverage, they must bill them prior to the U.S. courts program. AHCCCS utilizes a prior authorization process for residential treatment services. If those with AHCCCS are denied in the prior-authorization process, is that when we are able to bill the U.S. Court program, directly.
A: If those with AHCCCS are denied in the prior-authorization process, then yes, the Court is then billed directly. Vendor is to communicate with the assigned officer, and we can terminate 45 funding should other insurance cover for the same time period(s).
Q: Is it common for those being referred through your program to have AHCCCS or will most of your referrals be billed to the U.S. Courts program?
A: It is common for people to have AHCCCS, however, not everyone does and those are directly billed to the U.S. Courts. At times, AHCCCS will only cover partial treatment, if this happens the Court would then pick up where AHCCCS coverage stopped with a 45.
Q: When bidding for two contracts, do I need to complete a packet for each location?
A: Proposals must be submitted completely for each RFP a vendor is interested in providing services for.
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Bidders Conference 7.14.2026: Questions & Answers
Halfway House:
Q: For billing purposes, can vendor place defendants on a temporary discharge without a term 45? Example: Temporary discharge due to an emergency (e.g., hospitalization).
A: Yes, If the absence is expected to be 24 hours or more, the vendor shall notify the USPO and add notes at the time of billing and/or contact Sarah or September directly. Halfway House (HH) shall not invoice for days the defendant is away. Payment should be prorated based on the portion of the day the defendant was present. Example: If the client remains at the facility until noon, payment would be based on a portion (quarter/day rate). This topic will be discussed further during the Billing Conference.
Q: Is it okay for vendors to provide officers access to UA master log?
A: Yes, access to master log may be provided if the USPO requests to review the testing list.
Q: Will defendants be homeless?
A: Yes, some referrals could be if other placement is not available.
Q: If a vendor has multiple facilities, are they able to use all their facilities?
A: If a vendor has multiple facilities within the catchment area that they intend to use, they must include all the facilities in the RFP. Note: All intended facilities must pass inspections and be able to provide structured settings.
Q: Is it assumed that facilities would have to provide prepared meals?
A: Will be updated when RFP is available for Halfway House.
Currently, the prior RFP required that the food service vendor must:
Provide meals for defendants whose work schedules prevent them from eating during designated mealtimes. Offer reasonable food selections each day. Provide nutritious, varied, and balanced snack lunches for defendants who will be working during mealtimes. Prepare menus at least one week in advance and retain menu records for a minimum of three months. Ensure menus are nutritionally approved by a registered dietitian or physician:
Accommodate physician-prescribed dietary requirements when applicable.
Ensure all food preparation personnel comply with all applicable federal, state, and local health laws, codes, and regulations.
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